• UIC Payroll Specialist III

    by Bruce Tyler | Nov 15, 2017
    Under general supervision, assigned payroll duties and related data entry duties of great complexity to facilitate operations and services administered by University Payroll & Benefits, which requires knowledge about University and departmental policies and procedures to ensure assigned areas of  responsibility are performed in compliance with applicable state/federal payroll guidelines and regulations.
    Duties:
    1. Process PARIS prior underpayment adjustments (PUAs) on a daily basis via PARIS to update active, terminated, and/or deceased employee records. Perform related functions including: calculating payment from gross to net; ensuring earn/deduction codes are accurately noted on the PUAs; identify overpayments and determine appropriate action, ensuring correct taxable grosses are recorded for W-2 processing. (25%)
    2. Overpayment Processing. Calculate gross and net overpayment amounts and identify total amount due. Determine collection method and collect gross pay from regular or adjustment payroll or set up deduction to collect net. Enter any transactions necessary to update employee records. Correspond with Unit and employee throughout every step of the process. Ensure database information is accurate. Identify transactions in arrears to book as receivables for collections via state offset. Review/update appropriate CFOAPAL distributions on overpayment collection fee charges. (20%)
    3. Updating and maintaining SURS DB in regards to all incoming HR Front End separation/egc/ecc transactions on a daily basis. Reporting and routing LPI (Last Payroll Information) on the incoming HRFE transactions. Communicate with HR as needed to troubleshoot SURS LPI questions and issues consulting with managerial officials as needed. (15%)
    4. Monitor and maintain accurate pay distribution. Create reports via Bank of New York Mellon for loading and processing purposes. Including but not limited to: ACH direct deposit deletes, returns, account or routing number changes to employee direct deposit instructions, and update payroll
    distribution changes. (10%)
    5. Review data entry of biweekly and monthly payroll adjustment transaction requests from units. Review tax withholdings, voluntary/involuntary deductions, job records, overtime compensation, leave balances and other documentation to verify the accuracy of payroll information/related
    computations. Ensure processing activities are conducted in compliance with applicable University and departmental policies and procedures.
    (10%)
    6. Identify data entry errors and initiate action to correct discrepancies including: independently resolving discrepancies when sufficient information is provided to determine what should have occurred initially; ensuring changes are in alignment with state/federal guidelines and regulations and University policy; returning transaction requests to departments for correction when necessary; entering comments into Banner to document/explain changes; and consulting with managerial officials as needed. Process/review/correct PARIS current pay adjustments (CPAs) and error reports during regular Pay Calc processes to ensure all employees are paid accurately and promptly. (5%).
    7. Communicate with customer service and managerial officials to ensure proper information is reported, and to assist with answering payroll questions. Handle payroll-related inquiries via the Case Management System, which requires knowledge about University and departmental payroll policies and procedures. Ensure accurate responses are provided in a timely manner, and/or that inquiries are routed to appropriate departmental officials/staff for action. Communicate directly with HR/customer service as needed for time-sensitive matters. (5%)
    8. Process/review/correct PARIS current pay adjustments (CPAs) and error reports during regular Pay Calc processes to ensure all employees are paid accurately and promptly. (5%)
    9. Review and update documentation related to processing job duties. (2.5%)
    10. Perform other assigned duties appropriate for a Payroll Specialist Ill classification. (2.5%)
     
    Minimum Qualifications:
    1. Possession of credential requirements listed for the Payroll Specialist I (Level II) https://www.sucss.illinois.gov/documents/ClassSpecs/htm/spec0792.htm
    2. Possession of credential requirements listed for the Payroll Specialist II (Level III) https://www.sucss.illinois.gov/documents/ClassSpecs/htm/spec0792.htm
    3. One year of work experience performing duties comparable to those listed in the Payroll Specialist II (Level III) OR Associate degree in a related business curriculum (such as accounting, business administration, finance, economics, or management sciences) OR any combination of training and experience totaling two years, six months of which must have been comparable to Payroll Specialist II (Level III).
    Preferred Qualifications:
    • Knowledge about University Payroll & Benefits operations and services, and about standard office procedures, to facilitate payroll activities and perform related payroll functions.
    • Knowledge about University policies/procedures and state and federal laws applicable to payroll operations to ensure assigned duties are performed in compliance with established guidelines and regulations.
    • Knowledge about guidelines set forth in the following publications/resources: The General Rules Concerning University Organization and Procedure; Business and Financial Policies and Procedures Manual; Campus Administrative Manual; University of Illinois Statutes; Policy and Rules for Civil Service Staff; Civil Service Statute and Rules; Handbook for Good Ethical Practice for Faculty and Staff at the University of Illinois; and regulations established for the University's accounting systems and related fiscal operational procedures applicable to the Office of Business and Financial Services' operations and services.
    • Knowledge about the Banner system, Case Management System, Adjustment Notification Application (ANA), PARIS, and HR Front End to perform/review data entry applications related to payroll transactions.
    • Computer skills to perform duties and responsibilities proficiently using Microsoft programs including: Word, Excel, Access, Outlook, and Internet Explorer.
    • Excellent keyboarding, grammar, and proofreading skills, with strong emphasis on accuracy and application of data entry standards established by University Payroll & Benefits, to complete detail-oriented work in a timely manner.
    • Proficiency with office equipment including calculators, photocopiers, printers, digital scanners, and facsimile machines.
    • Excellent verbal and written communications skills to effectively communicate with University, departmental, and other internal/external groups.
    • Strong interpersonal skills to establish and maintain good working relationships.
    • Ability to multi-task and prioritize work accordingly to meet deadlines while staying on task to complete other assigned duties and responsibilities.
    • Ability to work independently and exercise good judgment and discretion in performing assigned duties.
     
    To Apply: For fullest consideration, please complete an online application by going to jobs.uic.edu.
    Please upload all valid certifications and transcripts within the document section of your online application.
    All civil service positions require an exam.  You will be required to report in person for this exam.
    When completing your online application, please be sure to provide detailed information about your job knowledge and specific duties and responsibilities, as your qualifications for any Civil Service position will be primarily determined based on what is contained in the application. Dates of employment and if employed on a full or part time basis (including number of hours per week) must be indicated for each position held. Additional consideration will be given to supporting documentation i.e. resume, transcripts, licenses, and certifications so please be sure to attach all applicable documents.
    If a degree or college coursework is required, you must provide official transcripts.
    Transcripts/Licenses/Certifications MUST be uploaded electronically to your online application through the "Documents" page on the Civil Service Employment Application (page 4). Be sure to select the appropriate document type before uploading the document.
    If your educational institution provides electronic transcripts, please have them sent to joannes@uic.edu.
    If your educational institution doesn’t provide electronic transcripts, they must mail the transcripts to:
    University of Illinois at Chicago
    Recruitment and Staffing
    Human Resources Building Room 109
    715 S. Wood Street M/C 862
    Chicago IL 60612
    Attn: C47598 - Payroll Specialist III - JKN  
    If an application and all applicable forms, transcripts, and supporting documents are not submitted by the close date, the applicant/employee will not be considered for this position and will be denied. 
    For fullest consideration, the above mentioned requirements must be submitted no later than Monday, November 27, 2017.
    We appreciate your interest in employment at the University of Illinois at Chicago. 
    The University of Illinois is an Affirmative Action/Equal Opportunity Employer.  
    The University of Illinois at Chicago is an Equal Opportunity, Affirmative Action employer. Minorities, women, veterans and individuals with disabilities are encouraged to apply.
    The University of Illinois may conduct background checks on all job candidates upon acceptance of a contingent offer. Background checks will be performed in compliance with the Fair Credit Reporting Act.
     
  • Staff Accountant with The Catholic Charities

    by Bruce Tyler | Nov 06, 2017

    Basic Functions:

    • Responsible for a variety of fiscal and accounting tasks to ensure compliance with agency/programmatic policies and procedures, professional standards, and external requirements of all relevant regulatory, licensing or accrediting bodies in the course of performing job expectations;
    • Responsible for reviewing expenditures for assigned programs, grants, billings and/or projects;
    • Responsible for the timely and accurate submission of cash receipts, deposits, journal entries, other required reports and documentation to ensure compliance with agency/programmatic policies and procedures, professional standards, and external requirements of all relevant regulatory, licensing or accrediting bodies in the course of performing job expectations;
    • Analyzes financial data, reconciles variances, and communicates findings to the Accounting Manager, Controller, and program staff;
    • Reconciles subledgers and/or other detailed financial data;
    • Researches financial discrepancies and communicates his/her recommendations to supervisor on suggested adjustments to accounts, when needed;
    • Communicates with and is the first point of contact for various funders and/or auditors in consultation with his/her supervisory chain, as needed.
    • Works collaboratively with program staff, internal departments, and external partners to resolve any accounting issues.

     

    Grade: 17 Salary: Not listed Hours: Full time

    Work Location: 721 N. LaSalle, Chicago, IL. 60654

    Preferred Requirements: B.S./B.A. in Accounting.  Three years of accounting experience.

    Minimum Requirements: B.S./B.A. in Finance, Business Administration with extensive college level accounting casework.  One year of accounting experience.

    Other Requirements: Proficiency in Excel program.

    Contact Information Name:  Monica Soto

    Address: 721 N. LaSalle, Chicago, IL. 60654

    Email: msoto@catholiccharities.net

     

    The Catholic Charities of the Archdiocese of Chicago is an equal opportunity employer and consideration for employment is made without regard to race, color, religion, age, gender, gender identity, sexual orientation, national origin, disability status, protected veteran status, or any other characteristic protected by law

  • Assistant Director of Center of Latino and Latina Initiatives At Aurora University

    by Leslie Lopez | Nov 03, 2017

    Position Purpose:                   

    The Assistant Director of Center of Latino and Latina Initiatives supports learning by providing student-centered support and administrative assistance in the delivery of programs and services designed to promote the recruitment, retention, and career programming needs of Latino and Latina undergraduate, master’s, and doctoral students. The AD also serves as lead advisor to the largest Latino serving organization on campus, LASO, as well as the Center’s liaison to three Latino Greek Organizations and an emerging student organization for immigrant undocumented youth, HOPE. The AD supports day-to-day functions related to event planning, special projects, and general outreach efforts. This position coordinates with internal and external stakeholders, with special focus on student life, admissions and financial aid, and events management.

    Core Competencies:

    1.Represents Aurora University in the most positive manner with prospective, former and current students, clients, suppliers and the community we serve. Interacts effectively with a diverse group of faculty, staff, students and other customers of our service, learns and uses operating practices of the department and Aurora University.

    2.Upholds the Mission Statement: Aurora University an inclusive community dedicated to the transformative power of learning.

    3.Handles all information with tact and discretion and recognizes the confidential nature of university business.

    4.Supports learning through performance of essential job functions and performing other duties and functions as necessary or as assigned.

    Essential Job Functions:

    1.Assist the Dean with efforts aimed at increasing the recruitment, retention, and career programming of Latino/a undergraduate, master’s and doctoral students.

    2. Collaborate across university offices and functions in support of Center’s mission; represent the Dean and Center when necessary

    3.Assist in planning and implementing comprehensive university wide events with special focus on Latino/a high school recruitment, AU4U freshmen orientation, Welcome Weekend, and other events

    4. Serve as advisor to Latin American Student Organization and assist in the planning, development, and implementation of activities, and serve as a resource to Latino Serving Greek Organizations and HOPE

    5. Plan, develop and evaluate student and family centered events aimed at advancing student success by strengthening connection to university.

    6.Provide guidance to Latino/a students on navigating the college experience and accessing key resources on campus, i.e. academic advising, financial aid, student accounts, residence life, work study, academic support center, etc.

    7.  Facilitate logistics related to events management, including budgetary requirements, i.e. check requests, purchase order requisitions, and recording accurate allocations and revenues

    8.Participate in professional development as necessary; attending conferences and/or seminars to stay current with education and workplace trends.

    Essential Job Requirements:

    Education:Bachelor’s degree required; master’s degree preferred.

    Experience:Minimum two years of experience in higher education environment or relatively similar environment required.

    Skills:

    •  Commitment to student-centered approach in higher education and sensitivity to diverse populations.

    • Ability to motivate and assist students in persistence to degree completion

    • Exceptional organizational and interpersonal skills, and willingness to be flexible as new projects arise.

    •Some evening and weekend hours required.

    • Ability to travel when necessary to off-campus evening and weekend events, providing own vehicle.

    •Bilingual English and Spanish preferred

    Physical Requirements:

    •Ability to move about campus and other locations.

    • Ability to interact verbally, via electronic media and by telephone.

    Note:

    This job description is meant to describe the general nature and level of work performed; it is not an exhaustive list of all responsibilities, duties and skills required for the position. This job description does not preclude a manager’s authority to add or change duties. Employees are expected to follow any other duties requested by their manager or other university official in compliance with Federal and State laws.

    Requirements listed indicate the minimum levels of skills, knowledge and abilities for the job, with preferred levels indicated. Job requirements may be subject to modification in order to reasonably accommodate individuals with disabilities. Requests for accommodations must be discussed with Human Resources.

    All employment with the university is “at will,” this job description does not act as a contract of employment.

    Applications will be reviewed on a rolling bases. For full consideration please apply on or before November 17, 2017.

  • Community Organizer Job with PASO

    by Bruce Tyler | Oct 18, 2017

    P.A.S.O.  - West Suburban Action Project - is seeking a passionate and energetic community organizer to engate with local community members providing leadership development, supporting the growth of PASO's membership structure, and campaign development with a focus on empowering local community members to create systematic change. PASO's organizing will also outreach to lawful permanent residents seeking to become U.S. citizens and secure their participation in citizenship workshops while creating opportunities for deeper engagement in community change.  For more information about the position see the description below, which you can enlarge and/or download.

    P.A.S.O. – Proyecto de Acción de los Suburbios del Oeste (West Suburban Action Project) is a community-based social justice organization that works to engage community members to act through their values to address issues that affect them, their families, and neighbors with the mission to build stronger communities where all residents can live dignified lives regardless of their race, socioeconomic or immigration status.

    P.A.S.O. was founded on a core belief that ordinary people –people directly affected- have the power to make extraordinary change by acting collectively with others and putting into action their values and faith.   P.A.S.O. is currently an institution-based organization serving the West Cook County Suburbs, in the areas of Melrose Park, Stone Park, Maywood, Bellwood, Northlake and Franklin Park.

    Click the image below to enlarge it.

    paso community organizer job
  • CFP: AMERICAN LITERATURE IN THE WORLD GRADUATE CONFERENCE 2018 AT YALE UNIVERSITY

    by Bruce Tyler | Oct 06, 2017

    American Literature in the World Graduate Conference

    Yale University
    April 6, 2018

    The conference hopes to broaden the scope of American literature, opening it to more complex geographies, and to a variety of genres and media. The impetus comes partly from a survey of what is currently in the field: it is impossible to read the work of Toni Morrison and Junot Díaz, Yusef Komunyakaa and Carolyn Forché, Tony Kushner and Lynn Nottage without seeing that, for all these authors, the reference frame is no longer simply the United States, but a larger, looser, more contextually varied set of coordinates, populated by laboring bodies, migrating faiths, generational sagas, memories of war, as well as the accents of unforgotten tongues, the taste and smell of beloved foods and spices.

    The twenty-first century is a good century to think about American literature in the world. But other centuries are equally fertile ground, as the writings of Anne Bradstreet, Phillis Wheatley, William Apess, Margaret Fuller, Walt Whitman, Herman Melville, Sui Sin Far, Gertrude Stein, Langston Hughes, James Baldwin, Frank O’Hara, and Tomás Rivera make abundantly clear. To study these and countless other authors is to see that the United States and the world are neither separate nor antithetical, but part of the same analytic fabric. Our conference explores these extended networks through many channels: from the cultural archives circulating across the Atlantic, Pacific, and Indian Oceans as well as the Caribbean Sea; to the dynamic interactions between indigenous populations and those newly arrived; from the institutions of print, to the tangled ecologies of literature, art, theater, music, and film, to the digital globalism of the present moment.

    The conference is supported by the Beinecke Rare Book and Manuscript Library; the Graduate School of Arts and Sciences; the Creative Writing Program; the English Department; the American Studies Department; and the African American Studies Department.

    Conference attendees are also invited to a slate of related events: a reading by former U.S. Poet Laureate and Pulitzer Prize winner Rita Dove on Thursday; a research workshop with Melissa Barton, Curator at the Beinecke Library; and a publication workshop with Wai Chee Dimock, editor of PMLA, and Gregory Cowles, columnist and staff editor at the New York Times Book Review.

    Please send a 1-page abstract (250-650 words) to americanliteratureintheworld@gmail.com by December 15.